How to guide on planning to study abroad
At first it may seem overwhelming navigating all the steps to study abroad but, don’t worry, we’re here to walk you through the entire process of scheduling and planning your study abroad experience.
Planning & Timelines
When to Start Planning
We recommend that students start planning for their program abroad around 9-12 months in advance. Give yourself plenty of time to plan ahead so you are not rushed through the process.
Once you’ve decided on a program and term and are ready to apply, you can start your online application with TEAN. We typically open program applications a year in advance.
Application Deadlines
Our listed program deadlines are the absolute latest date we can take your application, but we encourage you to apply as soon as you’re ready to move forward with your application. If you miss a deadline, you can contact us to see if there are still spots on the program.
View Program Deadlines
We encourage you to meet with your university’s study abroad office early in the application process. They will advise you on any steps you need to take on their end and explain your university’s study abroad process to you. You will also want to ask them about the policy for transferring credit and financial aid.
Steps to Going Abroad
All TEAN programs follow the 6 Easy Steps to study or intern abroad. These six steps take you from the time you initially apply until it’s time to depart. Our steps cover everything from selecting courses, figuring out your housing, flights, contracts and all the other small checklist items that will get you ready to go abroad. Your TEAN Program Manager will send you updates when it’s time to move onto the next step and keep you on track throughout the process.
Program Timelines
Program Timelines
These program timelines give you a quick snapshot of what to expect as you move through the application process. Your Program Manager will provide you more information for each step. These dates are estimates and can vary slightly term to term.
Australia
Australia Application Timeline
| Step in the Application Process | When | Notes |
| Apply to TEAN Program | Rolling, by application deadline | Start an application on the TEAN website. |
| TEAN Application First Steps | Rolling, by application deadline | This includes sending your official transcript and uploading a copy of your passport, signing the TEAN program contract, and providing emergency contact information. |
| Home University Approval | Rolling, by payment deadline | You will need to send your study abroad office a “Statement from university” form to complete your online application. Please be sure you’re also checking your home university’s study abroad application process and deadlines. |
| Submit Courses to TEAN | 4 months prior to departure | We will send you course selection information once you complete the first steps of your application and we have received your official transcript. |
| Financial Aid Agreement | As soon as it is available to be completed by home university. | If you are using financial aid for this program, you will work with your home university Financial Aid Office to complete the document and return it to TEAN. The Financial Aid Agreement must be completed by your program’s Payment Deadline. |
| Acceptance on the Program | Rolling | We can accept you on the program once we have your program’s required application forms, assuming you meet the eligibility requirements for your program. |
| Program Invoice | Rolling | Once you are accepted to the program, Accounting will send you an invoice for the program fee and housing commitment fee. Your exact housing fee will be billed later once housing is confirmed; the housing commitment fee goes towards your housing fee. |
| Pay Program Invoice | Due by Payment Deadline | Your program invoice is due by your program’s Payment Deadline. See the list of payment deadlines here. Your Program Manager will explain how using financial aid works. |
| TEAN Program Contract | Due by Payment Deadline | Your TEAN Program Contract can be signed any time after you submit your application but is due by your program’s Payment Deadline. See the list of payment deadlines here. |
| Medical Disclosure Form | 4 months prior to departure | This form will ask for any medical or health information you would like TEAN staff to know. It’s optional to disclose. |
| Housing Preference Forms | 4 months prior to departure | We will send you information on the housing options for your program, including roommate requests. |
| Flight Booking Instructions | 3 months prior to departure | We will send you flight instructions when it’s time to start planning travel. We release flight booking instructions once dates are confirmed and it’s the ideal time to buy tickets. |
| Apply for Student Visa | 2-3 months prior to departure | You should apply for your visa as soon as you receive directions. We send this information out once we have your official Admission Documents from the overseas University. For summer programs that are under 90 days, you will be instructed to apply for a tourist visa instead of a student visa.” |
| Housing Invoice | 1-2 months prior to departure | Accounting will send you an invoice for the housing portion of your program. |
| Pre-Departure Information | 1 month prior to departure | We will send you pre-departure information including details on packing, taking medications abroad, insurance, finances abroad and what to do with your cell phone/phone plan. |
| Arrival and Orientation Information | 2 weeks prior to departure | Your Program Manager will send you details on what to expect upon arrival in your host country, orientation itinerary and contact details. |
China
China Application Timeline
| Step in the Application Process | When | Notes |
| Apply to TEAN Program | Rolling, by application deadline | Start an application on the TEAN website. |
| TEAN Application First Steps | Rolling, by application deadline | This includes sending your official transcript and uploading a copy of your passport, signing the TEAN program contract, and providing emergency contact information. |
| Home University Approval | Rolling, by payment deadline | You will need to send your study abroad office a “Statement from University” form to complete your online application. Please be sure you’re also checking your home university’s study abroad application process and deadlines. |
| Submit Courses to TEAN | 4-5 months prior to departure | We will send you course selection information once you complete the first steps of your application and we have received your official transcript. You will not enroll in courses until onsite in China, so you can continue to work through courses approvals throughout the application process. |
| Financial Aid Agreement | As soon as it is available to be completed by home university. | If you are using financial aid for this program, you will work with your home university Financial Aid Office to complete the document and return it to TEAN. The Financial Aid Agreement must be completed by your program’s Payment Deadline. |
| Acceptance on the Program | Rolling | We can accept you on the program once we have your program’s required application forms, assuming you meet the eligibility requirements for your program. |
| Program Invoice | Rolling | Once you are accepted to the program, Accounting will send you an invoice for the program fee and housing.
|
| Pay Program Invoice | Due by Payment Deadline | Your program invoice is due by your program’s Payment Deadline. See the list of payment deadlines here. Your Program Manager will explain how using financial aid works. |
| TEAN Program Contract | Due by Payment Deadline | Your TEAN Program Contract can be signed any time after you submit your application but is due by your program’s Payment Deadline. See the list of payment deadlines here. |
| Medical Disclosure Form | 4 months prior to departure | This form will ask for any medical or health information you would like TEAN staff to know. It’s optional to disclose. |
| Housing Information | 4 months prior to departure | We will send you information on the housing options for your program. |
| Flight Booking Instructions | 3 months prior to departure | We will send you flight instructions when it’s time to start planning travel. We release flight booking instructions once dates are confirmed and it’s the ideal time to buy tickets. |
| Apply for Student Visa | 2 months prior to departure | You should apply for your visa as soon as you receive directions. We send this information out once we have your official Admission Documents from the overseas University. |
| Pre-Departure Information | 1 month prior to departure | We will send you pre-departure information including details on packing, taking medications abroad, insurance, finances abroad and what to do with your cell phone/phone plan. |
| Arrival and Orientation Information | 2 weeks prior to departure | Your Program Manager will send you details on what to expect upon arrival in your host country, orientation itinerary and contact details. |
Japan
Japan Application Timeline
| Step in the Application Process | When | Notes |
| Apply to TEAN Program | Rolling, by application deadline | Start an application on the TEAN website. There are many forms required for Japan, so we recommend applying as soon as you decide to go on the program. |
| TEAN Application First Steps | Rolling, by application deadline | This includes sending your official transcript and uploading a copy of your passport, signing the TEAN program contract, and completing host-university specific forms. |
| Home University Approval | Rolling, by payment deadline | You will need to send your study abroad office a “Statement from University” form to complete your online application. Please be sure you’re also checking your home university’s study abroad application process and deadlines. |
| Submit Courses to TEAN | 4-5 months prior to departure | We will send you course selection information once you complete the first steps of your application and we have received your official transcript. You will not enroll in courses until onsite in Japan, so you can continue to work through courses approvals throughout the application process. |
| Financial Aid Agreement | As soon as it is available to be completed by home university. | If you are using financial aid for this program, you will work with your home university Financial Aid Office to complete the document and return it to TEAN. The Financial Aid Agreement must be completed by your program’s Payment Deadline. |
| Acceptance on the Program | Rolling | We can accept you on the program once we have your program’s required application forms, assuming you meet the eligibility requirements for your program. |
| Program Invoice | Rolling | Once you are accepted to the program, Accounting will send you an invoice for the program fee and housing.
|
| Pay Program Invoice | Due by Payment Deadline | Your program invoice is due by your program’s Payment Deadline. See the list of payment deadlines here. Your Program Manager will explain how using financial aid works. |
| TEAN Program Contract | Due by Payment Deadline | Your TEAN Program Contract can be signed any time after you submit your application but is due by your program’s Payment Deadline. See the list of payment deadlines here. |
| Medical Disclosure Form | 4 months prior to departure | This form will ask for any medical or health information you would like TEAN staff to know. It’s optional to disclose. |
| Housing Information | 4 months prior to departure | We will send you information on the housing for your program. |
| Flight Booking Instructions | 3 months prior to departure | We will send you flight instructions when it’s time to start planning travel. We release flight booking instructions once dates are confirmed and it’s the ideal time to buy tickets. |
| Apply for Student Visa | 2 months prior to departure | You should apply for your visa as soon as you receive directions. We send this information out once we have your official Admission Documents from the overseas University. This is not required for the summer program if you’re traveling on a U.S. passport. |
| Pre-Departure Information | 1 month prior to departure | We will send you pre-departure information including details on packing, taking medications abroad, insurance, finances abroad and what to do with your cell phone/phone plan. |
| Arrival and Orientation Information | 2 weeks prior to departure | Your Program Manager will send you details on what to expect upon arrival in your host country, orientation itinerary and contact details. |
New Zealand
New Zealand Application Timelines
| Step in the Application Process | When | Notes |
| Apply to TEAN Program | Rolling, by application deadline | Start an application on the TEAN website. |
| TEAN Application First Steps | Rolling, by application deadline | This includes sending your official transcript and uploading a copy of your passport, signing the TEAN program contract, and providing emergency contact information. |
| Home University Approval | Rolling, by payment deadline | You will need to send your study abroad office a “Statement from University” form to complete your online application. Please be sure you’re also checking your home university’s study abroad application process and deadlines. |
| Submit Courses to TEAN | 4-5 months prior to departure | We will send you course selection information once you complete the first steps of your application and we have received your official transcript. |
| Financial Aid Agreement | As soon as it is available to be completed by home university. | If you are using financial aid for this program, you will work with your home university Financial Aid Office to complete the document and return it to TEAN. The Financial Aid Agreement must be completed by your program’s Payment Deadline. |
| Acceptance on the Program | Rolling | We can accept you on the program once we have your program’s required application forms, assuming you meet the eligibility requirements for your program. |
| Program Invoice | Rolling | Once you are accepted to the program, Accounting will send you an invoice for the program fee and housing commitment fee (if applicable to your program). Dependent on program, your exact housing fee will be billed later once housing is confirmed; the housing commitment fee goes towards your housing fee.
|
| Pay Program Invoice | Due by Payment Deadline | Your program invoice is due by your program’s Payment Deadline. See the list of payment deadlines here. Your Program Manager will explain how using financial aid works. |
| TEAN Program Contract | Due by Payment Deadline | Your TEAN Program Contract can be signed any time after you submit your application but is due by your program’s Payment Deadline. See the list of payment deadlines here. |
| Medical Disclosure Form | 4 months prior to departure | This form will ask for any medical or health information you would like TEAN staff to know. It’s optional to disclose. |
| Housing Preference Forms | 3 months prior to departure | We will send you information on the housing options for your program, including roommate requests. |
| Flight Booking Instructions | 3 months prior to departure | We will send you flight instructions when it’s time to start planning travel. We release flight booking instructions once dates are confirmed and it’s the ideal time to buy tickets. |
| Apply for Student Visa | 2-3 months prior to departure | You should apply for your visa as soon as you receive directions. We send this information out once we have your official Admission Documents from the overseas University. |
| Housing Invoice | 1-2 months prior to departure | Only applicable to some New Zealand programs. Accounting will send you an invoice for the housing portion of your program. |
| Pre-Departure Information | 1 month prior to departure | We will send you pre-departure information including details on packing, taking medications abroad, insurance, finances abroad and what to do with your cell phone/phone plan. |
| Arrival and Orientation Information | 2 weeks prior to departure | Your Program Manager will send you details on what to expect upon arrival in your host country, orientation itinerary and contact details. |
Singapore
Singapore Application Timeline
| Step in the Application Process | When | Notes |
| Apply to TEAN Program | Rolling, by application deadline | Start an application on the TEAN website. |
| TEAN Application First Steps | Rolling, by application deadline | This includes sending your official transcript and uploading a copy of your passport, signing the TEAN program contract, and completing host-university specific forms. |
| Home University Approval | Rolling, by payment deadline | You will need to send your study abroad office a “Statement from University” form to complete your online application. Please be sure you’re also checking your home university’s study abroad application process and deadlines. |
| Submit Courses to TEAN | 4 months prior to departure | We will send you course selection information once you complete the first steps of your application and we have received your official transcript. |
| Financial Aid Agreement | As soon as it is available to be completed by home university. | If you are using financial aid for this program, you will work with your home university Financial Aid Office to complete the document and return it to TEAN. The Financial Aid Agreement must be completed by your program’s Payment Deadline. |
| Acceptance on the Program | Rolling | We can conditionally accept you on the program once we have your program’s required application forms, assuming you meet the eligibility requirements for your program. We cannot officially accept you until SMU issues acceptance documents. |
| Program Invoice | Rolling | Once you are conditionally accepted to the program, Accounting will send you an invoice for the program fee and housing.
|
| Pay Program Invoice | Due by Payment Deadline | Your program invoice is due by your program’s Payment Deadline. See the list of payment deadlines here. Your Program Manager will explain how using financial aid works. |
| TEAN Program Contract | Due by Payment Deadline | Your TEAN Program Contract can be signed any time after you submit your application but is due by your program’s Payment Deadline. See the list of payment deadlines here. |
| Medical Disclosure Form | 4 months prior to departure | This form will ask for any medical or health information you would like TEAN staff to know. It’s optional to disclose. |
| Housing Preference Form | 4 months prior to departure | We will send you information on the housing for your program, including roommate requests. |
| Flight Booking Instructions | 3 months prior to departure | We will send you flight instructions when it’s time to start planning travel. We release flight booking instructions once dates are confirmed and it’s the ideal time to buy tickets. |
| Official Acceptance | 2 months prior to departure | Singapore Management University will issue official acceptance documents. |
| Apply for Student Visa | 2 months prior to departure | You should apply for your visa as soon as you receive directions. We send this information out once we have your official Admission Documents from the overseas University. |
| Pre-Departure Information | 1 month prior to departure | We will send you pre-departure information including details on packing, taking medications abroad, insurance, finances abroad and what to do with your cell phone/phone plan. |
| Arrival and Orientation Information | 2 weeks prior to departure | Your Program Manager will send you details on what to expect upon arrival in your host country, orientation itinerary and contact details. |
South Korea
South Korea Application Timeline
| Step in the Application Process | When | Notes |
| Apply to TEAN Program | Rolling, by application deadline | Start an application on the TEAN website. |
| TEAN Application First Steps | Rolling, by application deadline | This includes sending your official transcript and uploading a copy of your passport, signing the TEAN program contract, and providing emergency contact information. |
| Home University Approval | Rolling, by payment deadline | You will need to send your study abroad office a “Statement from University” form to complete your online application. Please be sure you’re also checking your home university’s study abroad application process and deadlines. |
| Submit Courses to TEAN | 4 months prior to departure | We will send you course selection information once you complete the first steps of your application and we have received your official transcript. |
| Financial Aid Agreement | As soon as it is available to be completed by home university. | If you are using financial aid for this program, you will work with your home university Financial Aid Office to complete the document and return it to TEAN. The Financial Aid Agreement must be completed by your program’s Payment Deadline. |
| Acceptance on the Program | Rolling | We can accept you on the program once we have your program’s required application forms, assuming you meet the eligibility requirements for your program. |
| Program Invoice | Rolling | Once you are accepted to the program, Accounting will send you an invoice for the program fee and housing.
|
| Pay Program Invoice | Due by Payment Deadline | Your program invoice is due by your program’s Payment Deadline. See the list of payment deadlines here. Your Program Manager will explain how using financial aid works. |
| TEAN Program Contract | Due by Payment Deadline | Your TEAN Program Contract can be signed any time after you submit your application but is due by your program’s Payment Deadline. See the list of payment deadlines here. |
| Medical Disclosure Form | 4 months prior to departure | This form will ask for any medical or health information you would like TEAN staff to know. It’s optional to disclose. |
| Housing Preference Forms | 4 months prior to departure | We will send you information on the housing for your program. |
| Flight Booking Instructions | 3 months prior to departure | We will send you flight instructions when it’s time to start planning travel. We release flight booking instructions once dates are confirmed and it’s the ideal time to buy tickets. |
| TB Test | 2 months prior to departure | If you are living in on-campus dorms, you will need to get a TB test done. We will send you information on completing the TB test during the required timeframe. This is not required for Hanyang and KU Summer or Winter programs. PNU requires TB testing for Summer program. |
| Apply for Student Visa | 2 months prior to departure | You should apply for your visa as soon as you receive directions. We send this information out once we have your official Admission Documents from the overseas University. This is not required for the summer and winter programs if you’re traveling on a U.S. passport. |
| Pre-Departure Information | 1 month prior to departure | We will send you pre-departure information including details on packing, taking medications abroad, insurance, finances abroad and what to do with your cell phone/phone plan. |
| Arrival and Orientation Information | 2 weeks prior to departure | Your Program Manager will send you details on what to expect upon arrival in your host country, orientation itinerary and contact details. |
Thailand
Thailand Application Timeline
| Step in the Application Process | When | Notes |
| Apply to TEAN Program | Rolling, by application deadline | Start an application on the TEAN website. |
| TEAN Application First Steps | Rolling, by application deadline | This includes sending your official transcript and uploading a copy of your passport, signing the TEAN program contract, and providing emergency contact information. |
| Home University Approval | Rolling, by payment deadline | You will need to send your study abroad office a “Statement from University” form to complete your online application. Please be sure you’re also checking your home university’s study abroad application process and deadlines. |
| Submit Courses to TEAN | 4-5 months prior to departure | We will send you course selection information once you complete the first steps of your application and we have received your official transcript. Due to program capacity, Summer and Winter students submit course selection(s) early in the application process to secure their spot on the program. |
| Financial Aid Agreement | As soon as it is available to be completed by home university. | If you are using financial aid for this program, you will work with your home university Financial Aid Office to complete the document and return it to TEAN. The Financial Aid Agreement must be completed by your program’s Payment Deadline. |
| Acceptance on the Program | Rolling | We can accept you on the program once we have your program’s required application forms, assuming you meet the eligibility requirements for your program. |
| Program Invoice | Rolling | Once you are accepted to the program, Accounting will send you an invoice for the program fee and housing.
|
| Pay Program Invoice | Due by Payment Deadline | Your program invoice is due by your program’s Payment Deadline. See the list of payment deadlines here. Your Program Manager will explain how using financial aid works. |
| TEAN Program Contract | Due by Payment Deadline | Your TEAN Program Contract can be signed any time after you submit your application but is due by your program’s Payment Deadline. See the list of payment deadlines here. |
| Medical Disclosure Form | 4 months prior to departure | This form will ask for any medical or health information you would like TEAN staff to know. It’s optional to disclose. |
| Housing Preference Forms | 4 months prior to departure | We will send you information on the housing for your program, including roommate requests. |
| Flight Booking Instructions | 3 months prior to departure | We will send you flight instructions when it’s time to start planning travel. We release flight booking instructions once dates are confirmed and it’s the ideal time to buy tickets. |
| Apply for Student Visa | 2 months prior to departure | You should apply for your visa as soon as you receive directions. We send this information out once we have your official Offer Letter from the overseas University. This step is not required for the winter program. |
| Pre-Departure Information | 1 month prior to departure | We will send you pre-departure information including details on packing, taking medications abroad, insurance, finances abroad and what to do with your cell phone/phone plan. |
| Arrival and Orientation Information | 2 weeks prior to departure | Your Program Manager will send you details on what to expect upon arrival in your host country, orientation itinerary and contact details. |
Vietnam
Vietnam Application Timeline
| Step in the Application Process | When | Notes |
| Apply to TEAN Program | Rolling, by application deadline | Start an application on the TEAN website. |
| TEAN Application First Steps | Rolling, by application deadline | This includes sending your official transcript and uploading a copy of your passport, signing the TEAN program contract, and providing emergency contact information. |
| Home University Approval | Rolling, by payment deadline | You will need to send your study abroad office a “Statement from University” form to complete your online application. Please be sure you’re also checking your home university’s study abroad application process and deadlines. |
| Submit Courses to TEAN | 4 months prior to departure | We will send you course selection information once you complete the first steps of your application and we have received your official transcript. |
| Financial Aid Agreement | As soon as it is available to be completed by home university. | If you are using financial aid for this program, you will work with your home university Financial Aid Office to complete the document and return it to TEAN. The Financial Aid Agreement must be completed by your program’s Payment Deadline. |
| Acceptance on the Program | Rolling | We can accept you on the program once we have your program’s required application forms, assuming you meet the eligibility requirements for your program. |
| Program Invoice | Rolling | Once you are accepted to the program, Accounting will send you an invoice for the program fee and housing.
|
| Pay Program Invoice | Due by Payment Deadline | Your program invoice is due by your program’s Payment Deadline. See the list of payment deadlines here. Your Program Manager will explain how using financial aid works. |
| TEAN Program Contract | Due by Payment Deadline | Your TEAN Program Contract can be signed any time after you submit your application but is due by your program’s Payment Deadline. See the list of payment deadlines here. |
| Medical Disclosure Form | 4 months prior to departure | This form will ask for any medical or health information you would like TEAN staff to know. It’s optional to disclose. |
| Housing Preference Forms | 4 months prior to departure | We will send you information on the housing for your program, including roommate requests. |
| Flight Booking Instructions | 3 months prior to departure | We will send you flight instructions when it’s time to start planning travel. We release flight booking instructions once dates are confirmed and it’s the ideal time to buy tickets. |
| Apply for Student Visa | 2 months prior to departure | You should apply for your visa as soon as you receive directions. We send this information out once we have your official Offer Letter from the overseas University. |
| Pre-Departure Information | 1 month prior to departure | We will send you pre-departure information including details on packing, taking medications abroad, insurance, finances abroad and what to do with your cell phone/phone plan. |
| Arrival and Orientation Information | 2 weeks prior to departure | Your Program Manager will send you details on what to expect upon arrival in your host country, orientation itinerary and contact details. |
Fiji
FIJI Application Timeline
| Step in the Application Process | When | Notes |
| Apply to TEAN Program | Rolling, by application deadline | Start an application on the TEAN website. |
| TEAN Application First Steps | Rolling, by application deadline | This includes sending your official transcript and uploading a copy of your passport, signing the TEAN program contract, and providing emergency contact information. |
| Home University Approval | Rolling, by payment deadline | You will need to send your study abroad office a “Statement from University” form to complete your online application. Please be sure you’re also checking your home university’s study abroad application process and deadlines. |
| Submit Courses to TEAN | 4-5 months prior to departure | We will send you course selection information once you complete the first steps of your application and we have received your official transcript. |
| Financial Aid Agreement | As soon as it is available to be completed by home university. | If you are using financial aid for this program, you will work with your home university Financial Aid Office to complete the document and return it to TEAN. The Financial Aid Agreement must be completed by your program’s Payment Deadline. |
| Acceptance on the Program | Rolling | We can accept you on the program once we have your program’s required application forms, assuming you meet the eligibility requirements for your program. |
| Program Invoice | Rolling | Once you are accepted to the program, Accounting will send you an invoice for the program fee and housing commitment fee (if applicable to your program). Dependent on program, your exact housing fee will be billed later once housing is confirmed; the housing commitment fee goes towards your housing fee.
|
| Pay Program Invoice | Due by Payment Deadline | Your program invoice is due by your program’s Payment Deadline. See the list of payment deadlines here. Your Program Manager will explain how using financial aid works. |
| TEAN Program Contract | Due by Payment Deadline | Your TEAN Program Contract can be signed any time after you submit your application but is due by your program’s Payment Deadline. See the list of payment deadlines here. |
| Medical Disclosure Form | 4 months prior to departure | This form will ask for any medical or health information you would like TEAN staff to know. It’s optional to disclose. |
| Housing Preference Forms | 3 months prior to departure | We will send you information on the housing options for your program, including roommate requests. |
| Flight Booking Instructions | 3 months prior to departure | We will send you flight instructions when it’s time to start planning travel. We release flight booking instructions once dates are confirmed and it’s the ideal time to buy tickets. |
| Apply for Student Visa | 2-3 months prior to departure | You should apply for your visa as soon as you receive directions. We send this information out once we have your official Admission Documents from the overseas University. |
| Pre-Departure Information | 1 month prior to departure | We will send you pre-departure information including details on packing, taking medications abroad, insurance, finances abroad and what to do with your cell phone/phone plan. |
| Arrival and Orientation Information | 2 weeks prior to departure | Your Program Manager will send you details on what to expect upon arrival in your host country, orientation itinerary and contact details. |
Internships
Internship Application Timeline
| Step in the Application Process | When | Notes |
| Apply to TEAN Program | Rolling | Start an application on the TEAN website. |
| TEAN Application First Steps | Rolling | This includes sending your unofficial transcript, uploading a copy of your passport, uploading your resume and cover letter, a short personal statement and placement information, and emergency contact information. |
| Home University Approval | Rolling | You will need to send your study abroad office a “Statement from University” form to complete your online application. Please be sure you’re also checking your home university’s application process and deadlines. |
| Pay Program Deposit | Rolling | After you complete the initial application and your resume/cover letter, your Program Manager will send you the link to pay the $500 program deposit. If your home university covers your $500 program deposit, you will not receive an invoice. This fee must be paid before you move to the next step. |
| Complete Career Advising Session | Rolling | ou’ll be asked to schedule a call with our Internships Team within one week of finishing your application and paying your deposit. This is your opportunity to discuss what kind of internship you’re looking for and for us to work on resume and cover letter edits together! |
| Interview with the Host Company | Rolling | We will help coordinate any interviews with the host companies. Most interviews are conducted via online platforms like Zoom. Not all hosts request an interview. |
| Internship Placement Profile | 1-3 months prior to departure | Once we have secured an internship offer for you, we will send you the Placement Profile including your placement details. You have 5 business days to accept your offer. |
| TEAN Program Contract and Code of Conduct | Rolling | After you accept and sign your Internship Placement Profile, you will be sent a Program Contract and Internship Code of Conduct form. You will need to review and sign both documents. |
| Flight Booking Instructions | 2 months prior to departure | We will send you flight instructions when it’s time to start booking. We release instructions once your Program Contract is signed. |
| Apply for Visa (Location Dependent) | 1-3 months prior to departure | You should apply for your visa as soon as you receive directions. We send this information out once we have your signed Program Contract. Some internship locations do not require a visa for U.S. citizens. |
| Final Program Invoice | 1 month prior to departure | We will send you an invoice for the final program cost, this must be paid no later than 1 month prior to departure. |
| Financial Aid Agreement | As soon as it is available to be completed by home university. | If you are using financial aid for this program, you will work with your home university Financial Aid Office to complete the document and return it to TEAN. Due by invoice due date. |
| Housing Preference Form | 1-2 months prior to departure | We will request your housing preferences and use this information to match you with your roommates in your host city. |
| Pre-Departure Information | 2-4 weeks prior to departure | We will send you pre-departure information including details on packing, taking medications abroad, insurance, finances abroad and what to do with your cell phone/phone plan. |
| Arrival and Orientation Information | 2-4 weeks prior to departure | Your Program Manager will send you details on what to expect upon arrival in your host country, pre-departure orientation details, orientation itinerary, and contact details for other program participants. |