How to guide on planning to study abroad

At first it may seem overwhelming navigating all the steps to study abroad but, don’t worry, we’re here to walk you through the entire process of scheduling and planning your study abroad experience.

When to Start Planning

We recommend that students start planning for their program abroad around 9-12 months in advance. Give yourself plenty of time to plan ahead so you are not rushed through the process.

Once you’ve decided on a program and term and are ready to apply, you can start your online application with TEAN. We typically open program applications a year in advance.

Application Deadlines

Our listed program deadlines are the absolute latest date we can take your application, but we encourage you to apply as soon as you’re ready to move forward with your application. If you miss a deadline, you can contact us to see if there are still spots on the program.

View Program Deadlines 

We encourage you to meet with your university’s study abroad office early in the application process. They will advise you on any steps you need to take on their end and explain your university’s study abroad process to you. You will also want to ask them about the policy for transferring credit and financial aid.

Steps to Going Abroad

All TEAN programs follow the 6 Easy Steps to study or intern abroad. These six steps take you from the time you initially apply until it’s time to depart. Our steps cover everything from selecting courses, figuring out your housing, flights, contracts and all the other small checklist items that will get you ready to go abroad. Your TEAN Program Manager will send you updates when it’s time to move onto the next step and keep you on track throughout the process.

Program Timelines

Program Timelines

These program timelines give you a quick snapshot of what to expect as you move through the application process. Your Program Manager will provide you more information for each step. These dates are estimates and can vary slightly term to term.

Australia

Australia Application Timeline

Step in the Application Process When Notes
Apply to TEAN Program Rolling Start an application on the TEAN website.
TEAN Application First Steps Rolling This includes sending your official transcript and uploading a copy of your passport, a short personal statement and emergency contact information.
Home University Approval Rolling You will need to send your study abroad office a “Statement from University” form to complete your online application. Please be sure you’re also checking your home university’s study abroad application process and deadlines.
Pay Program Deposit Rolling Accounting will send you an invoice for a $500 program deposit for semester programs or $1,200 for summer programs. The invoice will indicate the due date and program withdrawal date. If your home university covers your program deposit, you will not receive an invoice.
Submit Courses to TEAN 4 months prior to departure We will send you course selection information once you complete the first steps of your application and we have received your official transcript. You don’t need to complete this step for the summer programs.
Acceptance on the Program Rolling We can accept you on the program once we have your official  transcript, assuming you meet the GPA requirement for your program, and your completed Statement from University form.
Medical Disclosure Form 3 months prior to departure This form will ask for any medical or health information you would like TEAN staff to know. It’s optional to disclose.
Housing Preference Forms 4 months prior to departure We will send you information on the housing options for your program, including roommate requests. For the summer program we will send you separate information prior to departure about where you’ll be staying.
Flight Booking Instructions 4 months prior to departure We will send you flight instructions when it’s time to start planning travel. We release flight booking instructions once dates are confirmed and it’s the ideal time to buy tickets.
Apply for Student Visa 2-3 months prior to departure You should apply for your visa as soon as you receive directions. We send this information out once we have your official Admission Documents from the overseas University. You will not need to apply for a student visa for the Australia Summer programs.
TEAN Program Contracts 2 months prior to departure You will need to review and sign the program contract along with a parent/guardian signature.
Final Program Invoice 2 months prior to departure Accounting will send you an invoice for the final program cost and housing.
Financial Aid Agreement As soon as it is available to be completed by home university. If you are using financial aid for this program, you will work with your home university Financial Aid Office to complete the document and return it to TEAN.
Pre-Departure Information 1 month prior to departure We will send you pre-departure information including details on packing, taking medications abroad, insurance, finances abroad and what to do with your cell phone/phone plan.
Arrival and Orientation Information 2 weeks prior to departure Your Program Manager will send you details on what to expect upon arrival in your host country, orientation itinerary and contact details.

China

China Application Timeline

Step in the Application Process When Notes
Apply to TEAN Program Rolling Start an application on the TEAN website.
TEAN Application First Steps Rolling This includes sending your official transcript and uploading a copy of your passport, a short personal statement and emergency contact information.
Home University Approval Rolling You will need to send your study abroad office a “Statement from University” form to complete your online application. Please be sure you’re also checking your home university’s study abroad application process and deadlines.
Pay Program Deposit Rolling Accounting will send you an invoice for a $500 program deposit. The invoice will indicate the due date and program withdrawal date. If your home university covers your $500 program deposit, you will not receive an invoice.
Submit Courses to TEAN 5 months prior to departure We will send you course selection information once you complete the first steps of your application and we have received your official transcript.
Acceptance on the Program Rolling We can accept you on the program once we have your official  transcript, assuming you meet the GPA requirement for your program, and your completed Statement from University form.
Medical Disclosure Form 5 months prior to departure This form will ask for any medical or health information you would like TEAN staff to know. It’s optional to disclose.
Housing Preference Forms 4-5 months prior to departure We will send you information on the housing options for your program, including roommate requests.
Flight Booking Instructions 4 months prior to departure We will send you flight instructions when it’s time to start booking travel. We release flight booking instructions once dates are confirmed and it’s the ideal time to buy tickets.
Apply for Student Visa 2 months prior to departure You should apply for your visa as soon as you receive directions. We send this information out once we have your official Admission Documents from the overseas University.
TEAN Program Contracts 1 month prior to departure You will need to review and sign the program contract along with a parent/guardian signature.
Final Program Invoice 1 month prior to departure Accounting will send you an invoice for the final program cost and housing.
Financial Aid Agreement As soon as it is available to be completed by home university. If you are using financial aid for this program, you will work with your home university Financial Aid Office to complete the document and return it to TEAN. Due by invoice due date.
Pre-Departure Information 1 month prior to departure We will send you pre-departure information including details on packing, taking medications abroad, insurance, finances abroad and what to do with your cell phone/phone plan.
Arrival and Orientation Information 3 weeks prior to departure Your Program Manager will send you details on what to expect upon arrival in your host country, orientation itinerary and contact details.

New Zealand

New Zealand Application Timelines

Step in the Application Process When Notes
Apply to TEAN Program Rolling Start an application on the TEAN website.
TEAN Application First Steps Rolling This includes sending your official transcript and uploading a copy of your passport, a short personal statement and emergency contact information.
Home University Approval Rolling You will need to send your study abroad office a “Statement from University” form to complete your online application. Please be sure you’re also checking your home university’s study abroad application process and deadlines.
Pay Program Deposit Rolling Accounting will send you an invoice for a $500 program deposit. The invoice will indicate the due date and program withdrawal date. If your home university covers your $500 program deposit, you will not receive an invoice.
Submit Courses to TEAN 5 months prior to departure We will send you course selection information once you complete the first steps of your application and we have your official transcript.
Acceptance on the Program Rolling We can accept you on the program once we have your official transcript, assuming you meet the GPA requirement for your program, and your completed Statement from University form.
Medical Disclosure Form 3 months prior to departure This form will ask for any medical or health information you would like TEAN staff to know. It’s optional to disclose.
Housing Preference Forms 3 months prior to departure We will send you information on the housing options for your program, including roommate requests.
Flight Booking Instructions 3 months prior to departure We will send you flight instructions when it’s time to start booking travel. We release flight booking instructions once dates are confirmed and it’s the ideal time to buy tickets.
Apply for Student Visa 2 months prior to departure You should apply for your visa as soon as you receive directions. We send this information out once we have your official Offer Letter from the University.
TEAN Program Contracts 2 months prior to departure You will need to review and sign the program contract along with a parent/guardian signature.
Final Program Invoice 2 months prior to departure Accounting will send you an invoice for the final program cost and housing.
Financial Aid Agreement  As soon as it is available to be completed by home university. Due by invoice due date. If you are using financial aid for this program, you will work with your home university Financial Aid Office to complete the document and return it to TEAN.
Pre-Departure Information 1 month prior to departure We will send you pre-departure information including details on packing, taking medications abroad, insurance, finances abroad and what to do with your cell phone/phone plan.
Arrival and Orientation Information 3 weeks prior to departure Your Program Manager will send you details on what to expect upon arrival in your host country, orientation itinerary and contact details.

Singapore

Singapore Application Timeline

Step in the Application Process When Notes
Apply to TEAN Program Rolling Start an application on the TEAN website.
TEAN Application First Steps Rolling This includes sending your official transcript and uploading a copy of your passport, a short personal statement and emergency contact information.
Home University Approval Rolling You will need to send your study abroad office a “Statement from University” form to complete your online application. Please be sure you’re also checking your home university’s study abroad application process and deadlines.
Pay Program Deposit Rolling Accounting will send you an invoice for a $500 program deposit. The invoice will indicate the due date and program withdrawal date. If your home university covers your $500 program deposit, you will not receive an invoice.
Submit Courses to TEAN 4 months prior to departure We will send you course selection information once you complete the first steps of your application and we have your official transcript.
Acceptance on the Program 2 months prior to departure We must wait for official acceptance documents from SMU.
Medical Disclosure Form 2 months prior to departure This form will ask for any medical or health information you would like TEAN staff to know. It’s optional to disclose.
Housing Preference Forms 3 months prior to departure We will send you information on the housing options for your program, including roommate requests.
Flight Booking Instructions 3 months prior to departure We will send you flight instructions when it’s time to start booking travel. We release flight booking instructions once dates are confirmed and it’s the ideal time to book.
Apply for Student Visa 2 months prior to departure You should apply for your visa as soon as you receive directions. We send this information out once we have your official Offer Letter from the overseas University.
TEAN Program Contracts 2 months prior to departure You will need to review and sign the program contract along with a parent/guardian signature.
Final Program Invoice 2 months prior to departure Accounting will send you an invoice for the final program cost and housing.
Financial Aid Agreement  As soon as it is available to be completed by home university. Due by invoice due date. If you are using financial aid for this program, you will work with your home university Financial Aid Office to complete the document and return it to TEAN.
Pre-Departure Information 1 month prior to departure We will send you pre-departure information including details on packing, taking medications abroad, insurance, finances abroad and what to do with your cell phone/phone plan.
Arrival and Orientation Information 3 weeks prior to departure Your Program Manager will send you details on what to expect upon arrival in your host country, orientation itinerary and contact details.

South Korea

South Korea Application Timeline

Step in the Application Process When Notes
Apply to TEAN Program Rolling Start an application on the TEAN website.
TEAN Application First Steps Rolling This includes sending your official transcript and uploading a copy of your passport, a short personal statement and emergency contact information.
Home University Approval Rolling You will need to send your study abroad office a “Statement from University” form to complete your online application. Please be sure you’re also checking your home university’s study abroad application process and deadlines.
Pay Program Deposit Rolling Accounting will send you an invoice for a $500 program deposit. The invoice will indicate the due date and program withdrawal date. If your home university covers your $500 program deposit, you will not receive an invoice.
Submit Courses to TEAN 4 months prior to departure We will send you course selection information once you complete the first steps of your application and we have received your official transcript.
Acceptance on the Program Rolling We can accept you on the program once we have your official transcript, assuming you meet the GPA requirement for your program, and have your completed Statement from University form.
Medical Disclosure Form 4 months prior to departure This form will ask for any medical or health information you would like TEAN staff to know. It’s optional to disclose.
Housing Preference Forms 4 months prior to departure We will send you information on the housing options for your program, including roommate requests.
Health Certificate – KU only 6 months prior to departure We will send you the KU Health Certificate and give you instructions on completing your medical exam during the required timeframe. This is not required for the summer and winter programs.
Flight Booking Instructions 3 months prior to departure We will send you flight instructions when it’s time to start booking travel. We release flight booking instructions once dates are confirmed and it’s the ideal time to book.
TB Test 2 months prior to departure If you are living in on-campus dorms, you will need to get a TB test done. We will send you information on completing the TB test during the required timeframe. This is not required for the summer and winter programs.
Apply for Student Visa 2 months prior to departure You should apply for your visa as soon as you receive directions. We send this information out once we have your official Admission Documents from the overseas University. This is not required for the summer and winter programs if you’re traveling on a U.S. passport.
TEAN Program Contracts 2 months prior to departure You will need to review and sign the program contract along with a parent/guardian signature.
Final Program Invoice 2 months prior to departure Accounting will send you an invoice for the final program cost and housing.
Financial Aid Agreement  As soon as it is available to be completed by home university. Due by invoice due date. If you are using financial aid for this program, you will work with your home university Financial Aid Office to complete the document and return it to TEAN.
Pre-Departure Information 1 month prior to departure We will send you pre-departure information including details on packing, taking medications abroad, insurance, finances abroad and what to do with your cell phone/phone plan.
Arrival and Orientation Information 3 weeks prior to departure Your Program Manager will send you details on what to expect upon arrival in your host country, orientation itinerary and contact details.

Thailand

Thailand Application Timeline

Step in the Application Process When Notes
Apply to TEAN Program Rolling Start an application on the TEAN website.
TEAN Application First Steps Rolling This includes sending your official transcript and uploading a copy of your passport, a short personal statement and emergency contact information.
Home University Approval Rolling You will need to send your study abroad office a “Statement from University” form to complete your online application. Please be sure you’re also checking your home university’s study abroad application process and deadlines.
Pay Program Deposit Rolling Accounting will send you an invoice for a $500 deposit for semester programs or $1,000 per course deposit for Summer/Winter programs. The invoice will indicate the due date and program withdrawal date. If your home university covers your $500 program deposit, you will not receive an invoice.
Submit Courses to TEAN 5 months prior to departure We will send you course selection information once you complete the first steps of your application and we have received your official transcript. Due to program capacity, Summer and Winter students submit course selection(s) early in the application process to secure their spot on the program.
Acceptance on the Program Rolling We can accept you on the program once we have your official transcript, assuming you meet the GPA requirement for your program, and have your completed Statement from University form. Summer and Winter students receive acceptance once we have transcripts, Statement from University, and the program deposit.
Medical Disclosure Form 4 months prior to departure This form will ask for any medical or health information you would like TEAN staff to know. It’s optional to disclose.
Housing Preference Forms 4 months prior to departure We will send you information on the housing options for your program, including roommate requests.
Flight Booking Instructions 4 months prior to departure We will send you flight instructions when it’s time to start booking travel. We release flight booking instructions once dates are confirmed and it’s the ideal time to buy tickets.
Apply for Student Visa 2 months prior to departure You should apply for your visa as soon as you receive directions. We send this information out once we have your official Offer Letter from the overseas University. This step is not required for the winter program.
TEAN Program Contracts 2 months prior to departure You will need to review and sign the program contract along with a parent/guardian signature.
Final Program Invoice 2 months prior to departure Accounting will send you an invoice for the final program cost and housing.
Financial Aid Agreement  As soon as it is available to be completed by home university. Due by invoice due date. If you are using financial aid for this program, you will work with your home university Financial Aid Office to complete the document and return it to TEAN.
Pre-Departure Information 1 month prior to departure We will send you pre-departure information including details on packing, taking medications abroad, insurance, finances abroad and what to do with your cell phone/phone plan.
Arrival and Orientation Information 3 weeks prior to departure Your Program Manager will send you details on what to expect upon arrival in your host country, orientation itinerary and contact details.

Vietnam

Vietnam Application Timeline

Step in the Application Process When Notes
Apply to TEAN Program Rolling Start an application on the TEAN website.
TEAN Application First Steps Rolling This includes sending your official transcript and uploading a copy of your passport, a short personal statement and emergency contact information.
Home University Approval Rolling You will need to send your study abroad office a “Statement from University” form to complete your online application. Please be sure you’re also checking your home university’s study abroad application process and deadlines.
Pay Program Deposit Rolling Accounting will send you an invoice for a $500 program deposit. The invoice will indicate the due date and program withdrawal date. If your home university covers your $500 program deposit, you will not receive an invoice.
Submit Courses to TEAN 5 months prior to departure We will send you course selection information once you complete the first steps of your application and we have received your official transcript.
Acceptance on the Program Rolling We can accept you on the program once we have your official  transcript, assuming you meet the GPA requirement for your program, and your completed Statement from University form.
Medical Disclosure Form 5 months prior to departure This form will ask for any medical or health information you would like TEAN staff to know. It’s optional to disclose.
Housing Preference Forms 4-5 months prior to departure We will send you information on the housing options for your program, including roommate requests.
Flight Booking Instructions 4 months prior to departure We will send you flight instructions when it’s time to start booking travel. We release flight booking instructions once dates are confirmed and it’s the ideal time to book.
Apply for Student Visa 2 months prior to departure You should apply for your visa as soon as you receive directions. We send this information out once we have your official Admission Documents from the overseas University.
TEAN Program Contracts 1 month prior to departure You will need to review and sign the program contract along with a parent/guardian signature.
Final Program Invoice 1 month prior to departure Accounting will send you an invoice for the final program cost and housing.
Financial Aid Agreement As soon as it is available to be completed by home university. If you are using financial aid for this program, you will work with your home university Financial Aid Office to complete the document and return it to TEAN. Due by invoice due date.
Pre-Departure Information 1 month prior to departure We will send you pre-departure information including details on packing, taking medications abroad, insurance, finances abroad and what to do with your cell phone/phone plan.
Arrival and Orientation Information 3 weeks prior to departure Your Program Manager will send you details on what to expect upon arrival in your host country, orientation itinerary and contact details.

Internships

Internship Application Timeline

Step in the Application Process When Notes
Apply to TEAN Program Rolling Start an application on the TEAN website.
TEAN Application First Steps Rolling This includes sending your unofficial transcript and uploading a copy of your passport, a short personal statement and emergency contact information.
Complete Phone Interview Rolling You’ll be asked to schedule a call with our Internships Team within two weeks of your initial application. This is your opportunity to discuss what kind of internship you’re looking for!
Resume and Cover Letter Rolling After your phone interview, you’ll be asked to submit your first draft of your resume and cover letter to your Program Manager. We’ll provide suggested revisions until the final copy is ready to be sent to potential host organizations.
Home University Approval Rolling You will need to send your study abroad office a “Statement from University” form to complete your online application. Please be sure you’re also checking your home university’s application process and deadlines.
Pay Program Deposit Rolling After you complete the initial application and your resume/cover letter, your Program Manager will send you the link to pay the $500 program deposit. If your home university covers your $500 program deposit, you will not receive an invoice.
Interview with the Host Company Rolling We will help coordinate any interviews with the host companies. Most interviews are conducted via Skype. Not all hosts request an interview.
Internship Placement Profile 3-4 months prior to departure Once we have secured an internship offer for you, we will send you the Placement Profile including your placement details. You have 3 business days to accept your offer.
TEAN Program Contract and Code of Conduct Rolling After you accept and sign your Placement Profile, you will be sent a Program Contract and Internship Code of Conduct form. You will need to review and sign both documents, along with a parent/guardian signature on the program contract.
Flight Booking Instructions 2 months prior to departure We will send you flight instructions when it’s time to start booking. We release instructions once your Program Contract is signed.
Apply for Visa (Location Dependent) 1-2 months prior to departure You should apply for your visa as soon as you receive directions. We send this information out once we have your signed Program Contract. Some internship locations do not require a visa for U.S. citizens.
Final Program Invoice 1 month prior to departure Accounting will send you an invoice for the final program cost and housing.
Financial Aid Agreement As soon as it is available to be completed by home university. If you are using financial aid for this program, you will work with your home university Financial Aid Office to complete the document and return it to TEAN. Due by invoice due date.
Housing Preference Form 1 month prior to departure We will request your housing preferences and use this information to match you with your roommates in your host city.
Pre-Departure Information 1 month prior to departure We will send you pre-departure information including details on packing, taking medications abroad, insurance, finances abroad and what to do with your cell phone/phone plan.
Arrival and Orientation Information 3 weeks prior to departure Your Program Manager will send you details on what to expect upon arrival in your host country, orientation itinerary and contact details.