Vietnam

Complete your TEAN Application

1. If you haven’t already started your application with TEAN, you will need to visit the apply now page to begin the process. You will be asked to pay a $95 application deposit that is counted toward your total program fees.

2. Once you’ve submitted your application and paid the application deposit, our team will review your application.

3. After your application has been approved by TEAN, you will receive an email from us with information on how to log in to your account and access your application.

4. Now you can start to work on the checklist items listed for your application. You will see a list of things that need to be worked on including the following:

• TEAN Applicant Profile 
• Copy of Your Passport – see the step by step instructions below (let us know if you’re renewing).   
• Send the TEAN Statement from University electronically to your advisor at your home institution for completion 
• Emergency Contact Info  
• Academic Reference (if marked as required) 

As we move through the application process more forms and items will be added to your checklist by your Program Manager. So continue to check back for updates! 

5. Submit your most recent transcripts

In order for us to fully accept you into the program, we will need to review your official transcripts. For students studying in the Spring semester, we will need transcripts including grades from the previous Spring semester. For Fall students, we require transcripts including grades from the previous Fall semester.

There are two ways you can submit your official transcripts:

1. Request an official copy of your transcript be sent via mail to our office:

The EDUCATION ABROAD Network
5301 Southwest Parkway, Suite 200
Austin, TX 78735

2. Request an official copy of your transcript be sent electronically (directly from your Registrar’s office) to TEANtranscripts@teanabroad.org We are unable to accept documents that have been previously opened as they are then considered “unofficial.”

TEAN PROGRAM ACCEPTANCE 

Once you complete the required forms in your TEAN application portal, your Program Manager will let you know that you are accepted to the program!  Once accepted, we will provide information on how you will pay for your program. If we do not have a billing agreement with your home institution, you will receive your program invoice at this time. Payment is due by your program’s payment deadline. We’ll send you more information on how to make payment, using financial aid, and the option of a payment plan. Please be prepared to make payment by your payment deadline in order to move forward with the program.  You can review more information regarding finances here.  

PROGRAM CONTRACT 

Your TEAN Program Contract will be available in your TEAN application portal once you apply. You must sign and upload your completed Program Contract by your program’s payment deadline. Please familiarize yourself with the cancellation policy below prior to signing your  contract. 

CANCELLATION POLICY 

The below cancellation policy applies if a student chooses to withdraw.  For our policy covering TEAN cancelling the program, please see here. 

This policy applies to all cancellations, regardless of the reason. Your request to withdraw and receive a refund must be made in writing to TEAN. The $95 application deposit is non-refundable. If your application is denied due to eligibility requirements, your deposit will be fully refunded. Alternative payment arrangements (financial aid, payment plans, etc.) do not exempt you from this policy. Payment deadlines can be found on our Dates & Fees page. 

If you withdraw…  

• on or before the TEAN original payment due date, you are liable for the $95 application deposit  
• 1-9 days after the TEAN original payment due date, you are liable for $750 plus costs incurred by TEAN on your behalf  
• 10-20 days after the TEAN original payment due date, you are liable for $1,250 plus costs incurred by TEAN on your behalf. Summer program participants are liable for $1,000 plus costs incurred by TEAN on your behalf.  
• 21 or more days after the TEAN original payment due date but prior to the final deadline for withdrawal, you are liable for $1,750 plus costs incurred by TEAN on your behalf. Summer program participants are liable for $1,500 plus costs incurred by TEAN on your behalf.   

The final deadline to withdraw from any TEAN program is 14 days prior to the start date of the program. If you withdraw after this deadline, regardless of the reason for withdrawal, you are not eligible for any refund from TEAN.  

Signing and returning all documents in your student portal is your responsibility. If you fail to return the documents after repeated notification (email or call), you will be deemed withdrawn and will not be eligible for any refund.  

Housing confirmation fees are non-refundable after the TEAN original payment due date. If you change or defer to another TEAN program after your TEAN original payment due date, but prior to the final deadline to withdraw, TEAN will assess a $500 change fee plus costs incurred. Program changes are not permitted 1-14 days prior to the start of the program. Prior to your official acceptance, please refrain from booking flights for your program. TEAN reserves the right to adjust program dates to accommodate host university calendar changes and is not responsible for airline fare or ticket change fees incurred by program participants.   

Prices and dates are subject to change without notice. 

Apply/Renew Your Passport

Obtaining a passport for international travel may take a considerable period of time as the State Department can often have a backlog of applications to work through. Therefore, it is crucial that you apply for your passport as early as possible to avoid any last minute complications. You can apply for your passport at your local U.S. Post Office.

You can obtain necessary information regarding passports from the U.S. Department of State: Passport Services Department. Download passport applications, nationwide list of passport agencies, etc. here.

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Verify Validity of your Passport

As a condition of your student visa, your passport must be valid for a minimum of six months after your anticipated return home. If your current passport is set to expire before then, you will need to renew your passport before studying abroad.

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Inform TEAN of your Passport Details

1. Scan a copy of your passport page with your photo and information on it.
2. Upload the scanned image to your TEAN application where it states, “Please upload a copy/photo of your passport (signature and picture page only).” Alternatively, email the scanned copy of your passport to your TEAN Program Manager.
3. Enter your passport information under the section titled, “TEAN Applicant Profile.”

Contacting TEAN

Email is the primary form of communication during the application and enrollment period. Please provide us with an email address you use regularly, as important program announcements and instructions will be sent via email. Also, please check your email on a regular basis and make sure to update your online application if you change your email address. Please periodically check your junk mail to ensure that messages from TEAN are not begin filtered into “spam.” If the messages are stuck in your spam folder, please add the TEAN email to your contacts.

In addition, please be sure to include your full name on all correspondence (including emails). We work with many students, so providing your full name will ensure timely responses to questions and inquiries.

Mailing Address

The EDUCATION ABROAD Network
5301 Southwest Parkway, Suite 200
Austin, TX 78735

Telephone and Fax

Toll Free: 1-800-585-9658 (from within U.S.)
Local Number: 1-312-239-3710 (from outside of U.S.)
Fax: 1-312-239-3713

Office Hours

TEAN is open Monday – Thursday from 8:30 am to 5:00 pm, and Friday from 8:30 am to 4:00 pm Central Standard Time and observes all major holidays. If these hours are not convenient, you may schedule a time outside of our normal business hours to speak with us. If you are currently international, it is possible to set up a time to Skype and get to know your Program Managers.

Important Dates

We finalize our program calendar several months before each semester abroad. During that time, we work with our overseas partner universities in order to determine our orientation schedule. We will provide updated information pertaining to orientation, key semester dates, flights and excursions once our program calendar has been finalized. We will send you an email notification once the updated calendar information has been posted on the website so you can plan accordingly.

Once the program calendar has been finalized, we will post this information on our website and you’ll be notified by your Program Manager. Once the calendar has been released, all dates are still subject to change. While we do not anticipate any date changes once the calendar has been finalized, we reserve the right to make changes, particularly if one of our partner universities institutes their own date modification. All program participants will be contacted in the event of a date change.

DEADLINES AND CANCELLATION POLICY 

If you haven’t already, please start your TEAN application prior to your program’s application deadline.  Your payment for the program (unless we have a billing agreement with your home institution) and Program Contract are due by your program’s payment deadline. You can find both deadlines on our Dates & Fees page. You must also reach out to your home institution’s study abroad office to ensure you meet any of their deadlines to study abroad. 

Please review the cancellation policy in the ‘Program Acceptance’ section above for important dates should you choose to withdraw your application.

Program Start Dates

The program officially begins at the start of our Orientation Program in Ho Chi Minh City, Vietnam. Students arriving in advance of our orientation will be responsible for their own transportation from the airport and any necessary accommodations prior to the orientation start date.

Dates by Program

Select your program from the list below to see your program dates.

• Semester in Vietnam
• Summer in Vietnam

Pre-Existing Medical Conditions

Students are encouraged to disclose medical conditions with TEAN. Though TEAN does not require this information in our application procedures, we urge students to start a dialogue with us as soon as possible so we can offer guidance and direct students to further resources. Your TEAN Program Manager will open up the TEAN medical form for you to complete later in the application process. However, students with an existing physical or mental health condition are encouraged to start planning now how they will manage their condition in Vietnam.

For more information on medications abroad, please see the following online resources:

Mobility International USA (MIUSA)
Center for Disease Control and Prevention (CDC)

Accessibility

Any student with a physical condition that affects mobility should be aware that accessibility is an issue in Vietnam. We encourage students to disclose any medical condition that may affect their mobility so we can offer guidance and direct students to further resources. The TEAN Program Manager is best equipped to field questions related to Vietnam.

Diversity and Identity

One of our main goals at TEAN is to make sure all of our students are thoroughly supported from day one of the study abroad process. Embracing diversity in all its forms is very important to us. We’re dedicated to providing the most information and resources possible so students can make an informed decision on what program will best suit them, both academically and personally. We encourage all students to read through our Diversity and Identity page of our website to find resources useful for you directly and learn more about the students you will be studying abroad with.

Courses & Credits

Once it’s time to select courses, your TEAN Program Manager will be in touch with instructions on next steps for how to find courses and submit them on your online application. Once you have submitted your course selections to us, your Program Manager will submit your completed application for formal university approval.

ABOUT THE COURSES

• Courses are not set in stone. You will be able to make changes to your initial list throughout the enrollment process.
• Although courses do not change much from year-to-year, please be aware that you may need to make additional selections once courses are officially published, after your initial course requests are submitted.
• Typical course load: 36-48 credit points (Most courses are 12 credits which equals 3-5 U.S. credits)
• Normal courses enrolled in: 3-4 courses (the equivalent of 12-16 U.S. credits)

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Schedule Meeting with Academic Advisor

It is highly recommended that you have your academic advisor approve your classes before leaving to ensure you receive transfer credit. If you do not wish to receive any credit when you return home, you may be able to forego the approval process. Some students tackle the credit transfer questions when they return from their program, but we don’t recommend it. At the very minimum, you should at least meet with your academic advisor/dean before departure so they are fully aware you will be studying abroad. They will be able to help you select courses that will count toward your major and that will be easily transferable for credit when you return.

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Schedule Meeting with Study Abroad Office

Contact your study abroad office at your home university to discuss study abroad credit approval and other specific procedures to be completed for your program overseas. This is an important step as it may reveal crucial details about avoiding complications and making your transition abroad seamless. Additionally, your study abroad advisor will need to sign our “Statement from University” form. You can send this to them from your online application.

For students that have already applied, the courses you pick at this stage are for pre-approval from your home university to make sure they will accept them for transfer credit. You will officially sign up for the courses once you are in Vietnam during orientation. ALWAYS choose at least 6-8 courses for pre-approval in order to have enough to select from in the event that some do not fulfill prerequisites or overlap on the timetable. 

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Selecting your Courses

1. Click on RMIT Vietnam’s online course catalog for study abroad students.
2. Search for courses by keyword or course code. You will find a list of popular fields of study and corresponding course codes below. You can also leave the ‘Find a Course’ and ‘Course Code’ fields blank to search for all courses offered during your selected term.
3. Select “Undergraduate” for level of study and the appropriate semester (Semester 1 is February – May and Semester 3 is October – January ).
4. Select “Saigon South” for the campus.
5. Click the course code to review the course description. Let your Program Manager know if you need any syllabi.
6. Meet with your home university to approve at least 6-8 courses (have 3-4 backups approved in case your preferred course is full or your courses are held during the same time).
7. Enter your courses in order of preference in the TEAN Course Selection form in your TEAN Application.

Common Fields of Study

Below are some common fields of study at RMIT. Use the course codes listed to search for courses in each field of study. To search for courses in these fields, refer to the instructions below.

Business – ACCT, BAFI, BUSM, ECON,
Media, Communication and Design – COMM
Computing and Information Technology – COSC
Engineering – EEET

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Popular Courses

Popular Courses Offered in English

Business

Spring Courses	Fall Courses
ACCT2197 Strategic Accounting and Leadership	ACCT2197 Strategic Accounting and Leadership
BAFI3184 Corporate Finance	BAFI3184 Corporate Finance
BUSM3299 The Foundations of Entrepreneurship	BUSM3311 Global Business
BUSM4185 Introduction to Management	BUSM4561 Work in Global Society
BUSM4553 Innovation Management	BUSM4692 Global Corporate Responsibility
BUSM4567 Eco-Tourism & Sustainable Hospitality Management	BUSM4790 Introduction to Fashion Enterprise
BUSM4692 Global Corporate Responsibility	COMM2384 Client Management
BUSM4790 Introduction to Fashion Enterprise

Communications & Media

Spring Courses	Fall Courses
COMM2383 New Media, New Asia	COMM2381 Communication Strategy and Planning
COMM2489 Asian Cinemas	COMM2383 New Media, New Asia
COMM2599 Sound Design for Digital Media	COMM2489 Asian Cinemas
	COMM2599 Sound Design for Digital Media
	COMM2750 Digital Media Studio 1: Production
	COMM2817 Digital Storytelling

Engineering

Spring Courses	Fall Courses
COSC2658 Data Structures & Algorithms	COSC2658 Data Structures & Algorithms
EEET2485 Research Methods for Engineers	EEET2485 Research Methods for Engineers
MIET2500 Engineering Mechanics	OENG1209 Engineering Science

Humanities & Social Sciences

Spring Courses	Fall Courses
LANG1318 Language and Society	BESC1540 Environmental Psychology
	BESC1541 Developmental Psychology

International Studies

Spring Courses	Fall Courses
COMM2497 Exploring Asian Popular Culture	COMM2497 Exploring Asian Popular Culture
COMM2377 Modern Asia	COMM2379 Mass Media in Asia

Science

Spring Courses	Fall Courses
COSC2083 Introduction to Information Technology	COSC2539 Security in Computing and Information Technology
COSC2429 Introduction To Programming

Visual & Performing Arts and Design

Spring Courses	Fall Courses
GRAP2659 Art Direction	GRAP2740 History and Theory of Design 1
OMGT2333 Fashion Sustainability	GRAP2800 Fashion Range Development
VART3626 Photography 101	OMGT2333 Fashion Sustainability
VART3662 Introduction to Fashion Design	VART3626 Photography 101
	VART3662 Introduction to Fashion Design

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Choose Earth  

The Choose Earth Program is an opt-in experiential learning opportunity that develops the knowledge, skills, and attitudes students and participants need to become locally engaged, civically minded, and globally responsible. Understanding how your individual choices made at the local level have a global impact is essential! By engaging as many participants as possible with Choose Earth, our collective actions will positively impact the planet’s vitality, diversity, and longevity. 

If you would like to participate in our Choose Earth Micro-Credential, click here for more information.  

Check out these other great courses that are available for standard credits! 

• BUSM4692 Global Corporate Responsibility
• BUSM4567 Eco-Tourism & Sustainable Hospitality Management
• OMGT2333 Fashion Sustainability

Scheduled Meeting with Financial Aid Advisor

While we strive to keep our programs affordable, we recognize that many students need financial help. The good news is that most financial aid you are currently receiving is applicable toward study abroad. Generally, you can transfer federal financial aid, such as Pell Grants and Stafford Loans, which do not need to be repaid until after graduation.

See the Higher Education Act of 1965 (Public Law 102-325, 106 Stat.448): The act was reauthorized in the summer of 1992 to include a number of provisions to facilitate the use of federal financial aid for study abroad. (NAFSA: Association of International Educators Newsletter, Volume 44, No 3/Dec-Jan 1993).

The U.S. Department of Education advised that the Perkins Loans, SSIG Grant Program, Pell Grants, FSEOG Grants, Stafford Loans, SLS loans, PLUS Loans and Consolidation loans can now be used for study abroad. Your study abroad experience does not have to be compulsory for your degree program in order to apply your aid. Please contact your home institution financial aid office to discuss your financial aid options for study abroad.

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FINANCIAL AID AGREEMENT FORM (FAA) 

The Financial Aid Agreement form (FAA) is completed by you and your home university. The FAA acts as proof of incoming funds and allows you to defer a portion of your payment until your financial aid awards are released, even if that is after your program start date. Note: If your entire program is covered by aid, a down payment is still required to confirm your participation in the program. More information will be available via a link in your TEAN portal. 

1. Download the Financial Aid Agreement from your TEAN application 

 2. Read the information carefully and sign and date the student portion at the bottom 

3. Send your signed FAA to your financial aid office and ask them to either send to info@teanabroad.org or return the form to you to upload to your TEAN application. 
4. Pay your program’s down payment OR the balance not covered by aid (whichever amount is greater) by your program’s payment deadline.

For example: If your financial aid covers all but $700 of your balance and your program down payment is $1000, you would pay $1,000 by the payment deadline. This $1,000 would go towards your total program balance. 

If your financial aid only covers $5,000 of your $12,000 program balance, you would pay the difference ($7,000) at the payment deadline and then pay the remaining $5,000 once your aid is disbursed. 

5. Pay your remaining balance once your financial aid is disbursed. Payment is due to TEAN within 5 business days of the date listed on your FAA form.

Your FAA is due by your program’s payment deadline. You can read more about financial aid and payment options here.

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Consortium Agreements

If you are currently receiving financial aid (federal loans, grants, scholarships, etc.) from your home institution please follow these steps. The financial aid you currently receive may not be processed in the same manner and the same amounts may not be awarded to you.

Step 1: Visit your home university’s financial aid office and inform them you will be studying abroad through TEAN. Ask them how much of your current aid will transfer for a study abroad experience. You will also need to check if there is additional paperwork specific to your home university.

Step 2: Ask your financial aid office if they have a “consortium agreement” (do not worry if this is a foreign term to you, they will know what it is!) which essentially means they will complete all paperwork regarding your existing financial aid while you are studying abroad. This is the ideal arrangement as it makes the whole process easier for everyone. You will also need to have a TEAN Financial Aid Agreement form filled out that will be provided to you by your Program Manager.

Step 3: If they have a consortium agreement, most likely they will have an existing agreement that is university specific. TEAN will likely have to sign this for you and send it back to them. It will not go to your overseas institution. The TEAN Financial Aid Agreement form should then be faxed or emailed to us.

Unfortunately, not all universities will sign a consortium agreement. If this applies to your school please consult us immediately for further guidance.

Please note: The financial aid process is very complex and adequate planning is necessary. You should contact your home institution’s financial aid office if you will, or think you may need to, apply loans or aid to your study abroad program. TEAN is not a lending institution so unfortunately, all financial aid and loan discussions will need to be made within your home university’s financial aid office.

Scholarships

In addition to the current financial aid you receive, you may want to consider one of our many scholarships. Each year TEAN awards thousands of scholarship dollars to qualified program participants.  Awards range from $1,000 – $5,000, and we have a range of categories that students may qualify for. In addition, there are scholarship opportunities available through several external organizations. Review details of the available study abroad scholarships. If you are a returning TEAN student, review the option to apply for our TEAN Repeat Grant as well. 

HOUSING DETAILS

TEAN students on the Semester in Vietnam program will live at Kola Apartment. This contemporary service apartment features our standard housing and is included in the program cost for the Vietnam Semester Program. 

Kola Apartment provides: 

• Cleaning and laundry service 
• Public Kitchen (in each floor) 
• Security guard  
• Air-conditioner 
• Desk and Chair 

UTILITIES 

Your utilities are covered in the housing cost. However, please be advised to turn off electrical facilities in your apartment when you go out, especially the air-conditioner to avoid any extra fees. 

CLEANING AND LAUNDRY 

Your accommodation has free weekly cleanings 3 time a week Monday, Wednesday, and Friday. You can speak with the host when to pick up your laundry, after all is done. Additional laundry and ironing service will be an extra fee. 

LINENS 

Bed linens are provided 2 times per 1 month. Including sheets, a comforter, pillow and pillowcase. 

INTERNET 

WiFi is included in the accommodation. 

booking your Flights

The best route (and airfare) for flights to Ho Chi Minh City will depend on your departure point in the U.S. Please read the below Steps for Booking Flights, Important Flight Booking Notes and FAQs in full before booking your flights.

Important: Do not book your flights until you have received instructions to do so by email from TEAN and you have completed all steps in the TEAN application portal.

TEAN strongly recommends that you purchase refundable airfare or flights with flexibility. If you purchase non-refundable tickets for the current arrival date and the date changes for any reason including entry requirement changes, visa processing issues, you will be responsible for the cost to change your flights. 

Students are responsible for their flight selection. TEAN won’t be able to help you in the event you have to cancel or change your flight. Please be sure you read your airlines policies before purchasing your flight. 

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Arrival in vietnam

• You should arrive in Ho Chi Minh City on the start date of your program. For students leaving from the US, due to the time difference and overnight flight, you will likely depart one day prior to the start date.
• Students should fly into Tan Son Nhat International Airport (airport code SGN), on the arrival day provided in the email you’ll receive from your Program Manager.
• Once you get out of customs at SGN (Tan Son Nhat International Airport), you will meet with TEAN Staff at the designated meeting place and time. Arrival information will be provided to you about 1-2 weeks before the program starts. 
• If your flight is delayed, you must let TEAN know so that we can make changes accordingly.

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RETURN DATES

• Since TEAN doesn’t bring you back to the airport at the end of the semester (trust us, using public transportation will be a breeze by then!), you will need to leave your housing on the last day of your program.
• You cannot leave the program early. If you have special circumstances, let us know so that we can work with you.
• You are allowed to stay in Vietnam after the program independently as long as your visa permits, you will also be responsible of your own accommodation.  
• If you purchase a round-trip ticket, leaving on the program end date, but then decide while you’re in Vietnam that you want to change your flight. Be sure that you’ve read you airlines cancellation and change policies, prior to purchasing your flight to ensure that you will be able to change your flight, without any trouble.  

BAGgAGE ALLOWANCE

• Each airline has different baggage allowances, so it is imperative that you check with your airline(s) for your luggage allowance. If you do not double check with your airline(s), it may lead to additional baggage charges during your travel days.
• Adding your domestic connection to your international ticket helps ensure that you will have your international luggage allowance for all your flights

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Important Flight Booking Notes

• TEAN recommends shopping around to find the best routing and airfare from your departing location.
• If you would like to compare airfares, please feel free to research flights online. We recommend flight search tools such as SkyScanner or Google Flights.  
• Students must arrive in Ho Chi Minh City on or prior to the recommended arrival date. Please ensure that you have the correct arrival date when researching airfare options. Most flights arriving on the arrival date will have departed on the day before, however this is not always the case, as sometimes a departure of two days prior will be required! 
• Provided you arrive on the official arrival date during the specified timeframe, TEAN will coordinate your airport transfer to your accommodation. Specific pick-up time will be determined by students arrival times. Further details regarding your airport transfer will be sent to you prior to your departure.  
• Your accommodation will be available starting on your arrival day. It will not be available to early move-ins.
• Be careful when looking at arrival dates/times. Double check dates and times to ensure you arrive during the TEAN pick-up time window, otherwise you will need to book accommodation if you arrive earlier.
• Be sure to allow at least a 3-hour window of time between domestic and international connections. If you need to re-check your bags in any domestic US airport, you should allow 3-5 hours between flights. This may seem like a long time but, considering potential flight details, it is better to wait at the airport for your international flight than to miss your flight overseas.  
• Airfare costs can vary greatly from one departure city to another. In the event that you live relatively close to more than one potential departure city, we encourage you to research flight options through each applicable departure location. Students may find that by driving to a slightly farther departure city/airport, they may save several hundred dollars in airfare costs.
• To complete your application for your Vietnam visa, you must provide a copy of your air ticket or an air itinerary with proof that it has been paid in full. Instructions for applying for your student visa will be sent separately.
• Pay attention to taxes and fuel surcharges that will be added to the total fare. Sometimes these can be very high and can vary considerably between the different airlines.
• Pay attention to any cancellation policies and ticketing fees. Many great deals are non-refundable and have various rules and regulations. Again, TEAN won’t be able to help you in the event you have to cancel rebook or change your flight. Please be sure you read your airlines policies before purchasing your flight. 
• We recommend booking any domestic flights from your home city on the same ticket as your international flight in order to get international baggage allowances. This also ensures that you will automatically be booked on the next available flight in the event that a connection is missed.
• We strongly encourage you to do your research on various websites before finalizing your flight booking to ensure you’re getting the best value. Keep in mind that sometimes sites like Expedia, Kayak, Orbitz, Hotwire, Priceline, etc. do not provide the best customer service in times of need (missed flights, getting rebooked, changing your itinerary, etc.).
• We strongly advise you to consider purchasing trip insurance on all your flights, as you will be protecting a large purchase from possible interruptions to your trip. Remember to read what the trip insurance will cover.  
• Each semester TEAN offers suggested flight itineraries with a partner travel agent in order to provide an easier booking process. We recommend booking through Google Flights, Kayak, Scholartrip, or Expedia. If you’re looking for flights on a budget, you should look into Kiwi or SkyScanner.
• Save and have with you the contact information of the airline or third party flight provider that you decide to use, in the event you will have to call for canceling, changing, or rebooking the flight.  

Flight FAQs

How much should I expect the airfare to be?
The estimated cost for all international flights varies from approximately $1,500 – $2,500. This is due in large part to the departure locations from within the U.S. (for example: New York, NY versus Omaha, NE), as well as the return travel dates.

Why doesn’t TEAN offer a group flight for this program?
Airfares for individual flights to this region are cheaper than group flights, so we advise booking flights individually.

What if I want to arrive prior to the program arrival date? 
You’re able to arrive prior to the program arrival date. Please know that you will have to book your own accommodation and you won’t qualify for airport pickup. Your Program Manager will provide you with the details of the TEAN housing and a time and place of when to meet up with the group on the arrival day. TEAN Airport pick up will only be available if you arrive on the program arrival date and during the designated arrival window.  

If I decide to change my return flight while in Vietnam, will TEAN be able to help me with that? 
No, TEAN won’t be able to help you with any flight change, cancelation or rebooking that you would like to do. Student’s will need to contact the airline or the travel agency directly. Please be sure you read your airlines policies regarding cancelation and changes before purchasing your flight. 

Does TEAN need my flight information?
Yes! We require that you upload your flight itinerary to your TEAN Application under “Upload Copy of your Flight Itinerary.” Flight itinerary should show the following information: 

• Your name 
• Flight Number 
• Airline you’re traveling with 
• All connecting/layover flights 
• Departure/Arrival Date & Time 
• Departure date from Vietnam (if booked) 

How many bags can I have?
You need to check with the airline for baggage allowances as they differ by airline and by international or domestic. We strongly recommend that you confirm your luggage allowance before you travel to avoid expensive charges for additional bags or overweight luggage.

Will TEAN staff be waiting for me as soon as I arrive?
No, depending on your arrival time you will have to wait for our Resident Director until the designated pickup time.

Do I have to book a return flight?
You don’t have to book your return flight now if you’re not sure what your plans are going to be at the end of your semester. That said, it can oftentimes be more economical to book it all on one ticket.

Is the flight itinerary necessary for the visa?
Yes, you’re required to add your flight itinerary in your visa application. It is very important that your name is listed in the itinerary.

Student Visa

All students studying abroad in Ho Chi Minh City are required to apply for a student visa. Your Program Manager will supply you with specific, step-by-step instructions when you are eligible to apply, but it is important to understand the process and what you can expect.

Letter of Acceptance

To apply for a visa, you will be required to submit with your visa application with an official Letter of Acceptance. This letter and very specific instructions will be provided by TEAN approximately two months prior to departure.

Passport Reminder

You should apply for your passport as soon as possible once you apply for your study abroad experience in Vietnam, as this process can take approximately 4-8 weeks and will be required for your student visa application as well.  Your passport should be valid for at least six months after the conclusion of your semester to satisfy Vietnam’s entry requirements. All countries have different requirements for passport validity so be sure to check details for any other countries you plan to visit before your final return home.

Cost of Student Visa

The Vietnamese student visa costs approximately $170 plus shipping costs. The cost for obtaining a student visa is not included in the final program fee.

Processing Time

Student visas are typically processed in 1-3 business days. Please ensure you leave enough time to send in all of your materials to the Vietnamese Embassy you’re applying to.

Pre-Departure Quick Tips

Photocopy all important documents – Leave one set of photocopies with your parents/guardians and keep one set with you (on your person) as you travel. Important documents to copy include, but are not limited to: passport, airline tickets, medical insurance details and inoculation details.

Bring copies of important numbers/contact details – Details include, but are not limited to: emergency contact details (i.e.: parents/guardians), TEAN contact details (to be provided) and arrival details (to be provided).

Exchange money in advance of your arrival into Vietnam – If possible, it is advisable to exchange some funds prior to your arrival into Vietnam. Most international airports have currency exchange kiosks where you can exchange funds for a small fee. Rates are competitive with local banks and will be much more convenient than attempting to exchange funds after you arrive in Vietnam following a long journey. It is recommended that students have enough funds to get them from the airport to the accommodations (if necessary) and cover any initial expenses while in Vietnam. The equivalent of $50 is plenty to start. Arrival Instructions – Be sure to carry all airport arrival instructions as provided by TEAN. This will be extremely helpful in the event you are unable to locate your guide at the airport.

Bug Spray – This is highly recommended for your stay in Southeast Asia, however rather than bring along, it is advisable to wait to purchase it until after you have arrived in Vietnam. Doing so will allow for more space and less weight.

Clothing – Please refer to the Packing Tips in regards to appropriate dress. It is important to practice “conservative dressing” while in Southeast Asia. Be careful not to expose too much of the shoulders or arms (tank tops are okay for daily wear but can’t be worn for temple visits). Clothing exposing the torso or with low-cut necklines should not be worn. Shorter skirts and shorts are generally okay outside of temples and rural areas. Regarding exposing one’s shoulders – when in doubt, throw a thin lightweight shawl or scarf over your shoulders.

Vietnamese language phrasebooks – We recommend purchasing a Vietnamese phrasebook to bring with you. Past students have found these phrasebooks helpful:

Mini Vietnamese Dictionary
Instant Vietnamese Phrasebook

Flexibility – Students are encouraged to be flexible at all times and to expect changes in the schedule as this is part of the “spice of life” in Southeast Asia! Try to accept the differences between American schedules and Vietnamese schedules as much as possible and you will have an amazing time.

Bring a positive attitude and a willingness to experience new people and surroundings!

Health Insurance

You will be provided health coverage through RMIT University for the duration of their studies in Vietnam. The cost of this insurance is included in your program fee and enrollment is automatic.

Your medical insurance policy includes the following:

• Prescription medications
• Medical evaluation
• Hospitalization
• X-rays
• Emergency medical assistance
• Medical transportation and evacuation
• Return of mortal remains

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Personal Articles Insurance

We recommend students put anything of value, i.e., digital cameras, iPods, jewelry, musical instruments, cell phones, laptops, etc. on a Personal Articles Policy (many homeowners already have this policy so students most likely can add their items onto their parents’ Personal Article Policy). This insurance often covers the full value of the items worldwide with no deductible. Typically, items valued up to $3,000 can be covered for an approximately $30 premium. We encourage students to take pictures of items and note their model, make and serial number, as well as saving receipts when possible. Purchase of this insurance is left to the discretion of the student and his/her parents.

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Travel Insurance

Trip insurance is optional and is not included in TEAN program fees. We recommend considering supplemental trip insurance to protect against unexpected mishaps (i.e. lost luggage) that can occur while traveling. Plans range from $100-350 and can be purchased through various insurance carriers.

Health & Safety

TEAN is committed to the health and safety of every participant. It is very important that students make informed decisions about their study and travel destinations. TEAN continually monitors the safety and security of our study abroad program locations as well as popular student travel destinations. We continue to advise students of the safety and health risks associated with studying and traveling abroad based on the information from the U.S. Department of State travel warnings, local law enforcement, the Southeast Asian governments, NAFSA: Association of International Educators and the World Health Organization.

TEAN has created an Emergency Response Plan for our study abroad locations that will be implemented by both our staff in Southeast Asia/the South Pacific, and our U.S.-based staff in Chicago. TEAN staff will work with students, parents, and study abroad staff at both the student’s home and host institution to provide the most up-to-date information regarding situations that may arise while studying abroad.

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Tips for Personal Safety

Emergency Contacts: Be sure to designate a parent or guardian as your Emergency Contact. This way, information regarding an emergency situation will automatically be passed on to your parents. Also make sure to provide TEAN your Emergency Contact’s most up-to-date contact information.

Communication Information: Provide TEAN with accurate and up-to-date contact information regarding your mobile phone number, WhatsApp details and email address. Be sure to notify your parents and Resident Director in case of an emergency.

Keep Others Informed: Tell others (your roommates, your parents, your Resident Director) your travel plans. Keeping others informed will make it easier to locate you in case of an emergency.

Stay Informed: Research the political, cultural, and social climate of your study and travel abroad destination before heading overseas. While abroad, whenever possible, read local newspapers and watch local news broadcasts for developments that may affect your health and safety. If you have questions, please contact a TEAN staff member either in the U.S. or abroad.

What about anti-foreign sentiment? Although individuals are generally well liked abroad, host nationals will often question the activities of foreign governments and may hold anti-foreign views. This can occur in periods of both peace and crisis. Participants in the past have found these tips useful: use common sense, dress to blend in, speak softly, avoid overt displays of home country patriotism and stay away from known established locations frequented by foreigners. TEAN also advises that students avoid all public demonstrations.

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Safety Notes Regarding Food & Water

TEAN urges students to be extremely cautious about food and water while studying in Southeast Asia. Diseases from food and water are the leading cause of illness in travelers. Follow these tips for safe eating and drinking:

• Wash your hands often with soap and water, especially before eating. If soap and water are not available, use an alcohol-based hand gel (with at least 60% alcohol).
• Water that is provided at restaurants is safe to drink (no one drinks tap water).
• Drink only bottled or filtered water, or carbonated (bubbly) drinks in cans or bottles.
• Make sure food is fully cooked.

Diseases from food and water often cause vomiting and diarrhea. Make sure to bring diarrhea medicine with you so that you can treat mild cases yourself. Keep in mind that even if you do follow all tips, it is common to find yourself unwell with an upset stomach or food poisoning at some time during your stay in Southeast Asia. Usually you can obtain medicine from a local pharmacy a short walk from your accommodation, and your TEAN Resident Coordinator is just a phone call away to take you to see a doctor if needed.

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Vaccinations

There is no need to have malaria shots or take malaria pills. Malaria is not prevalent in the areas where you will be studying. It is recommended to have general vaccinations up-to-date including tetanus, Hepatitis A, Hepatitis B, etc.

Please note TEAN requires all students to be fully vaccinated against COVID-19 in order to participate on programs. If you have any questions, please contact your Program Manager.

If you have any health conditions that may cause issues, please make sure to consult a doctor before departing.

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Relevant Travel and Safety Links

State Department Travel Warnings
Center for Disease Control
World Health Organization
U.S. Embassies

Packing List

The packing list provided is a suggested list. Triple-check to ensure you have everything necessary! TEAN is not responsible for forgotten items.

Essentials to Pack

• Passport/visa
• Arrival instructions
• Driver’s license (alternate form of ID)
• Airline tickets and/or electronic confirmation numbers
• Money (cash, debit/credit cards, etc.)
• Photocopies of important documents
• Reusable water bottle (the cheapest and most environmentally friendly way to get drinking water is to refill bottles!)

General Clothing Items

• Basic clothing such as jeans/khakis/lightweight trousers, long skirts, pajamas, underwear, socks, shorts and t-shirts. Flowy cotton clothing is recommended for optimum comfort in the heat, however there may be times where you will want to wear jeans.
• Jacket/warm top for nights outside of Ho Chi Minh City, light layers for cooler nights in Ho Chi Minh City
• Lightweight scarf or shawl (good for nights and covering up at temples)
• Hat (to protect from sun – these are also inexpensive and readily available in Vietnam)
• Bathing suit (two-piece suits for girls is okay, but it’s recommended to get a one-piece if you plan to use the pool in your housing)

Shoes

• Comfortable walking shoes: tennis shoes, shoes for hiking (lace-up shoes), etc.
• 1-2 pairs of sturdy sandals that are comfortable for walking
• Flip-flops

Toiletries and Cosmetics

• Sunscreen and bug spray (may also be purchased after arrival)
• Feminine hygiene products (tampons, especially with applicators, are not easy to find and more expensive than in the U.S.)
• Shampoo, conditioner, hair products, etc. can be purchased after arrival and will save you space in your suitcase.
• Contact lenses (extended wear if possible) and solution
• Glasses: prescription (if necessary) and sunglasses
• Prescription medicine (bring note/proof from doctor)

Accessories and Electronics

• Towel (you can buy this once in Vietnam)
• Unlocked phone (you’ll receive a local SIM card to use during your program)Smaller backpack for books/local travel
• Camera and memory card + battery charger or extra batteries

Computers and School Supplies

• Students should bring a laptop. Universities have computer labs, but they do operate on limited opening hours (i.e. will not be available late at night). TEAN’s university partners in Southeast Asia have WiFi access throughout the campuses, although please be aware that the internet speed in Vietnam is sometimes slower than that of the U.S.
• Internet is available in your housing in Ho Chi Minh City. Local cafés are also great places to go to find a strong – and free! – WiFi connection.

Miscellaneous

• Phone numbers and email addresses of people with whom you wish to keep in contact
• Extra passport photos (often needed for travel to other Southeast Asian countries). You can also get these done cheaply while in Ho Chi Minh City.

During the Rainy Season (Mostly Summer / Fall Students)

• Raincoat with a hood or waterproof Gore-tex jacket OR just buy a poncho at a convenience store in Ho Chi Minh City
• Rain resistant shoes (if owned)
• Umbrella (this can be bought once in Vietnam)

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Other Packing Notes

Medications
Most medications you would use at home are readily available over the counter at pharmacies in Vietnam. You can purchase Ibuprofen, Tylenol, nausea medicine, cold medicine and even antibiotics without a prescription from a licensed pharmacist.

Clothing Off-Campus
Please keep in mind that Vietnam is more conservative than the United States. It is important to dress appropriately for the culture as well as the climate. We recommend loose, flowy clothing that covers your shoulders and knees. You can wear shorts and tank tops (so long as they are modest) out and about in Ho Chi Minh City, but not at temples or on academic excursions. Observe the behavior of those around you and you will pick up on what’s appropriate and what’s not appropriate to wear in certain settings. You will also be able to purchase inexpensive lightweight, loose-fitting comfortable clothing at markets throughout Vietnam.

Clothing On-Campus
Wearing conservative clothing while on campus is also highly recommended. While wearing shorts is technically allowed, it could result in stares and general discomfort. Wearing jeans, pants or, for women, longer skirts is encouraged.

Adaptors/Converters
Electric outlets in Vietnam primarily feature two-pronged outlets that can fit flat plugs, so if you have a 3-pronged plug you will need an adaptor. If you plan to travel to other countries in Southeast Asia, it’s advised that you research whether or not you’ll need an adaptor there. These can all be purchased while you’re in Vietnam. Converters are recommended for larger electronics such as hair dryers or computer chargers.

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Baggage Restrictions

International Flight to Vietnam
Most airlines allow all passengers flying internationally two checked items, one carry-on and one personal item. Please contact your air carrier for their current baggage restrictions (including dimensions and weight) and fees for additional checked items. If you will exceed your air carrier’s baggage restrictions, it is generally more economical, safer and easier to pay the airlines for additional checked baggage versus shipping items to Vietnam.

Carry On
While there is little chance of this happening, if you plan on the airline losing your baggage for at least 24-48 hours you will be prepared and avoid extra inconvenience. Pack travel sized toiletries (no more than three bottles that are 3oz or less in a clear bag), medication and change of clothes in your carry-on. This will more than likely not happen, but if it does you will be ready.

Cultural Tips

You will find the people of Southeast Asia to be some of the most accommodating and friendly in the world. To reciprocate their kindness, make sure to follow these basic cultural tips.

• Respecting elders is an important part of Vietnamese society. Elderly people have the right of way and are afforded privileges to show respect.
• Always take your shoes off when entering a Vietnamese home.
• Public affection is not widely accepted. When meeting someone of the opposite sex in Vietnam, a handshake is the standard greeting.
• If invited to a Vietnamese home, bring a small gift wrapped in colorful paper (like incense, fruit, flowers or candy). Do not bring anything black, handkerchiefs, yellow flowers or chrysanthemums, as these are associated with death.
• At dinner, the eldest member of the family should begin eating before you do. You may find that your hosts will put food into your rice bowl as an act of hospitality. Try to finish the food that is served to you.
• Pass items (including business cards) with both hands.
• The head is considered sacred and should not be touched.
• When you give a gift, use both hands and don’t be offended if they don’t open it right away. Gifts are to be opened in private.
• Try to avoid standing with your hands on your hips or arms crossed over your chest as this can be interpreted as anger or a threat. Similarly, indirect eye contact is common in Vietnam as looking someone straight in the eye can be seen as aggressive behavior.

Brining U.S. Currency to Vietnam

We do not recommend bringing large amounts of cash with you for security and safety reasons. However, you may wish to bring a small amount of foreign currency for any initial personal expense needs. Most major banks in large U.S. cities have foreign currency in stock, but smaller, regional banks may be able to order Southeast Asian currencies. Therefore, do not wait until the last minute to place your order. Alternatively, you can exchange money at the airport before you depart for the overseas flight. This is slightly more expensive than using a local bank (1-2% higher fees), but much more convenient.

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Money Access in Vietnam

Using a U.S. Bank Account
You can avoid paying ATM fees by opening a Charles Schwab account because they refund all ATM domestic and foreign transaction fees worldwide and it is free to open an account. They never charge a fee but if the foreign bank does then Charles Schwab refunds the cost at the end of each month. Accounts can be opened online. It is always good to check your local bank’s policy as well.

It usually takes 7-10 days for Charles Schwab to mail the actual ATM card (so don’t wait until the last minute to open an account). All transactions can be done online (including funding the account from another bank account you have in the U.S.).

If you plan to withdraw money from an ATM using your regular U.S. card, ensure you notify your bank that you will be accessing money in Vietnam before you leave the U.S. Vietnam is very much a cash-based society and ATMs can be found absolutely everywhere, however note that most Vietnamese bank ATMs charge a withdrawal fee. When you consider that a local Vietnamese meal costs around $3, then that’s several meals in just one bank charge. This is why you’ll see most popular American travel bloggers recommend using a Charles Schwab bank account for travel to avoid these fees.

U.S. Credit Card
We recommend that you have a credit card for your time in Southeast Asia and not just a debit card. You probably will not use it much, but it’s good to have for emergencies or to purchase flights for regional travel.

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Cost of Living

The cost of living in Southeast Asia is considerably lower than that of the United States and thus day-to-day expenses will be less for most students. However, as students are in one of the best regions in the world to travel, participants may find themselves booking regional airfares and optional excursions at additional expense.